General Summary:
Under the supervision of the Lead Project Manager and matrixed to a Senior Project Manager or Project Manager as part of a project delivery team, assists with the facility planning process, providing necessary support related to moves, additions and/or renovations. Implements functional rearrangements and moves ensuring coordination of all respective support services. Meets with end users to determine space allocation, furniture and equipment needs. Specifies furnishings, finishes and equipment in accordance with System standards. Assists with space utilization planning, design and layout. Coordinates project requirements with service providers. Conducts pre- and post-occupancy evaluations, following up and resolving punch list items as appropriate. Manages small-scale projects independently throughout the projects lifecycle, from initiation through closeout or may be matrixed to a senior project manager or project manager as part of a project delivery team.
Duties and Responsibilities:
The following are essential job accountabilities
1 Implements functional rearrangements and moves ensuring coordination of all respective support services. Meets with end users to determine space allocation, furniture and equipment needs.
2 Contacts vendors to obtain quotes for furnishings and equipment. Issues purchase orders and approves invoices as necessary.
3 Coordinates facility service requests with appropriate internal and external service providers who perform work on site with minimum impact or inconvenience to customers and their productivity.
4 Conducts pre- and post-occupancy evaluations to include inspections of installations of carpet, paint, wall covering, modular workstations, furniture, etc. Follows-up and resolves punch list items as appropriate.
5 Prepares project estimates and budgets for capital and operational funding processes.
6 Creates, manages and communicates a detailed activation schedule as part of the activation process on all projects assigned.
7 Creates and maintains project information on Design & Construction portal relative to coordination or projects assigned.
8 Provides independent project management, in conjunction with the Project or Building Owner, on small scale projects.
Manages all aspects of the project lifecycle from initiation through closeout.
Ensures that all deliverables and outcomes are implemented on time, on budget, and within scope to meet the project goals.
Coordinates and oversees outside construction resources, which may include sourcing said services and interfacing with in-house support departments.
Coordinates the decommissioning of vacated space to ensure that WellSpan assets are properly removed and disposed of, repurposed, or stored for future use.
9 In conjunction with the Project Manager, assists with ICRA, Department of Health and other regulatory agency notifications.
10 Updates estimated Final Project Cost on a monthly basis. Under the supervision of the Manager, Interior Design and Project Services:
11 Specifies furnishings, finishes and equipment in accordance with System standards.
12 Monitors distribution and use of System furnishings and equipment inventory.
13 Assists in maintaining System standards for furniture, finishes and equipment.
Required Skills
- Associate’s Degree
- 2 – 3 years minimum experience
- Excellent interpersonal/communication skills; basic computer skills
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