Office Manager/Executive Assistant

• Organize and schedule meetings and appointments as needed.
• Perform minute taking tasks and document formal meeting minutes and meeting summaries.
• Coordinates with vendors and property management group for general office maintenance and insurance needs.
• Provides clerical support when needed to assist Operations staff with facility management duties such as maintaining employee seating charts, safety training records, and signage requirements.
• Provides clerical support when needed to assist Operations staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
• Maintains inventory of office supplies; orders new supplies as needed.
• Assist in maintaining office policies/procedures as necessary.
• Provide general support to visitors; maintains visitor log.
• Manage executive team’s calendars and travel schedule.
• Prepares information and reviews necessary documents as assigned by executive team.
• Assists executive team as needed.
• Performs other related duties as assigned.

Qualifications:

• Bachelor’s degree in business administration or related field preferred.
• At least five years of progressive experience in office administration required.
• Direct experience supporting senior level management personnel required.
• Direct experience working within government contracting industry highly preferred.
• Familiarity with the ISO 9001 standard highly preferred.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Physical Requirements:

• Continually required to sit, walk and stand.
• Ability to communicate orally with candidates, coworkers and management is crucial.
• Continually required to use common office equipment including but not limited to computers, phones, fax, scanner and others.
• Ability to lift, move, store, or transport items up to 10 lbs. in varied environments.

Primary Location: Ashburn, VA
Schedule: Full-time
Shift: M-F, 0800 – 1700
Travel: Light local travel anticipated